What are Applicant tracking systems?

Applicant Tracking Systems (ATS) are software applications used by employers to manage their recruitment processes. Here’s a breakdown of their key functionalities:

• Job Posting: ATS allows companies to post job openings across various platforms, ensuring broad visibility.
• Resume Storage: They collect and store resumes, creating a database of applicants.
• Screening and Filtering: ATS use algorithms to scan resumes for specific keywords and qualifications that match the job descriptions.
• Interview Scheduling: The systems help coordinate interview schedules and communication with candidates.
• Analytics and Reporting: They provide insights into recruitment metrics such as time-to-hire and cost-per-hire.

The Benefits of ATS

Employers benefit from using ATS in several ways:

• Efficiency: Automates repetitive tasks, freeing up time for HR professionals.
• Consistency: Ensures a standardized hiring process for all applicants.
• Compliance: Helps maintain adherence to labor laws and hiring regulations.
• Enhanced Candidate Experience: Streamlines communication and keeps candidates informed throughout the process.

How to use ATS to your advantage

Now that you know what ATS are and how they benefit employers, here are some strategies to ensure your application stands out in an ATS:

1. Optimize Your Resume

• Keywords: Carefully read the job description and include relevant keywords in your resume. These keywords should reflect the skills and qualifications the employer is looking for.
• Simple Formatting: Use a clean, easy-to-read format. Avoid using complex graphics, unusual fonts, or excessive formatting. Standard headings like “Experience,” “Education,” and “Skills” are best.
• Standard Sections: Make sure your resume has clearly defined sections and avoid placing important information in headers or footers.
• Bullet Points: Present your skills and experiences using bullet points to enhance readability for both the ATS and human recruiters.

2. Customize each application

• Targeted Applications: Tailor your resume and cover letter for each job application. Highlight the most relevant experiences and skills for the specific job you’re applying for.
• Cover Letters: If the application includes a cover letter, ensure it complements your resume and contains keywords relevant to the job description.

3. Follow application instructions

• Format and File Type: Submit your resume in the format requested by the employer (typically .doc, .docx, or .pdf).
• Complete All Fields: Fill out all required fields in the application form to avoid automatic rejection by the ATS.

4. Utilize Networking

• Referrals: Aim to get a referral from someone within the company. Referrals can sometimes bypass the ATS or give your application a higher priority.
• LinkedIn and Professional Networks: Maintain an updated LinkedIn profile and connect with recruiters. Some ATS integrate with LinkedIn, and a strong profile can improve your chances.

5. Follow up

• Application Status: Use the ATS portal to check the status of your application. Staying informed demonstrates your interest in the position.
• Direct Contact: If you have contact information for the hiring manager or recruiter, a polite follow-up email can help bring attention to your application.

Conclusion

Applicant Tracking Systems are essential tools for employers in managing their recruitment process efficiently. By understanding how these systems work and optimizing your resume accordingly, you can significantly improve your chances of landing an interview. Use these tips to ensure your application stands out and gets noticed by both the ATS and human recruiters. Good luck with your job search!

Tousif Ansari
Indian student, Tech enthusiast and art lover.